Document Portal — bRRAIn Docs

A Google-Drive-style web UI for your sovereign Vault — upload, organize, search, share.

Document Portal

A document-management web UI on top of your Vault. Upload files, organize them into folders, share with members or external recipients, and search the full text instantly.

What it does

Document Portal is the file-shaped lens onto your Vault. Where the rest of bRRAIn focuses on records and graph relationships, the Portal focuses on files: PDFs, Office documents, spreadsheets, slide decks, plain text, source code, images, audio, video.

It gives you:

  • A familiar drag-and-drop folder UI (browser and mobile).
  • Auto-extraction of text content from PDFs, DOCX, XLSX, PPTX, ODT, HTML, RTF for indexing and search.
  • Full-text search across every file.
  • Version history per file.
  • Sharing — with members, with external recipients via signed links, or by embedding in a record.
  • Per-folder retention, classification, and access controls.

Use cases

  • Knowledge-base of project documentation, runbooks, design specs.
  • HR file room for offer letters, performance reviews, signed agreements.
  • Customer-deliverable repository.
  • Engineering reference shelf for vendor manuals, RFCs, white papers.

Installing

Free to install. Storage usage rolls up into your organization's overall storage usage; pricing follows the standard storage-tier pricing.

After install:

  • A new top-level folder area appears at app.brrain.io/portal.
  • A web app surface is mounted under your Console.
  • Access is governed by your standard role hierarchy plus per-folder ACLs.

Uploading

Drag-and-drop into the browser, or use the upload button for a file picker. Folder uploads preserve the directory structure. Multi-select and bulk upload are supported.

A progress bar tracks each file. Files appear in the folder immediately; text extraction and indexing complete in the background (typically seconds for documents, longer for large PDFs).

Folders

Hierarchical folders, no depth limit. Create, rename, move, delete from the right-click context menu. Bulk operations on multi-select.

Each folder can carry:

  • A retention policy (overrides the parent).
  • A classification tag (Confidential, Internal, Public).
  • A list of allowed integrations.
  • A members access list overriding the organization default.

Search is in the top bar of the Portal UI. Matches are ranked by:

  • Filename match.
  • Tag match.
  • Full-text match in extracted content.
  • Recency.

Filter by file type, folder, date range, classification, owner, and tag. Results are paginated.

Sharing

Three sharing modes:

  • Internal — make a file or folder visible to specific members or roles.
  • Signed link — generate a one-time or time-limited URL. Recipients don't need a bRRAIn account. Links can require recipient identity verification.
  • Embedded — drop the file into a record so it travels with the record's context.

Every share is audit-logged. Signed links can be revoked at any time; revocation is immediate.

Versioning

Every modification creates a new version. The version history shows who changed it, when, and the size delta. Roll back to any previous version with one click.

Versions count toward storage; you can configure per-folder retention to cap version history at N versions or N days.

Original-bytes preservation

The original bytes of every uploaded file are preserved exactly. Text extraction for search produces a sidecar; the original is never modified. This matters for compliance, for legal-hold scenarios, and for files where checksum stability is required.

Integrations

Document Portal can ingest from external sources via integrations:

  • Google Drive — sync a folder.
  • SharePoint — sync a document library.
  • Box — sync a folder.
  • Dropbox — sync a folder.
  • S3-compatible object storage — sync a prefix.

Sync is one-way (external → Portal) by default. Two-way sync is opt-in per source.

Scopes required

  • Read and write in the extensions/document-portal zone (configurable).
  • Read access to any external integration you wire up.
  • Notifier write (for share notifications).

Where to next